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Make goals SMART – specific, measurable, attainable, realistic, and time bound. Just like with an in-person assistant, it’s important to connect with your virtual assistant.Ħ) Set goals with your assistant and hold them accountable. Also, ask them to compile an end-of-day report to keep track of what they’re working on. Then, the assistant can watch the recording later to learn how you want the task done. You can either share your screen during a video call or record tasks as you do them. When you start working with your assistant, show them the exact tasks you want them to perform. For Keller Williams agents, Career Visioning is a valuable resource for identifying and hiring talent, including virtual assistants.ĥ) Build a reference library and request an end-of-day report. Meet with a number of potential hires and conduct thorough interviews. Don’t rush the process by interviewing just one or two candidates. Use that to guide your selection process.

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Take the time to write out a clear, detailed description of the tasks you want a virtual assistant to do, plus a set of criteria for the hire.

Keller williams my perfect assistant program professional#

When hiring from any other country where you are unfamiliar with the business practices, Goodliffe suggests working with a professional who can help you ensure compliance with that country’s laws.Ĥ) Interview well, and a lot. “Continue to pour into your talents and offer them the same benefits and perks anybody would want.”ģ) Keep legal matters in mind. “Working at home, alone, it can get lonely,” he says. It’s also crucial to give assistants opportunities to learn and grow and connect them with resources to help. Then, scale up based on the complexity of the job. If hiring an assistant outside the U.S., he recommends looking at the gross national income per capita of the country you’re hiring in. Before making a hire, Goodliffe likes to research online and get a sense for current salaries for virtual assistant positions. Revisit this list regularly.Ģ) Understand pay and benefits. These are the tasks you should delegate to your assistant. This might be answering your phone or responding to emails. Before you start looking for a virtual assistant, make a list of tasks that you don’t want to do – functional tasks that don’t make you money or bring you joy.

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Goodliffe offers agents the following five tips and advice for how to hire and work with a virtual assistant: HIRE:ġ) Make a not-to-do list. Now, he has his own personal virtual assistant, plus a team of six assistants that handle social media, emails, text messaging and answering phone calls 24/7. Offloading that work to a virtual assistant kept his energy up, leaving him more focused during phone calls. One of the first tasks he delegated was preparing his call list and schedule for the day. Goodliffe hired his first virtual assistant in 2012, and he hasn’t looked back. “But for some things, I just recognize that other people are better at them than me.” “One of the big challenges a lot of us have, and especially if we’re entrepreneurial and business-minded, is thinking – I’m smart, I’m capable, I can do it,” Goodliffe says. In fact, since 2012, the team’s admin support has been fully virtual. Yet this year, Goodliffe and his team grossed more than $20 million in sales with the help of virtual assistants. Note that with advancements in technology and the rise of remote work, hiring a virtual assistant on a full-time basis with benefits is an option.Ĭraig Goodliffe, a KW agent and CEO of Cyberbacker, says that, for entrepreneurs, delegating can be hard at first. But, if you prefer communicating virtually and are looking for someone to join the team on an as-needed basis, virtual assistants may be for you. If you prefer having team members be physically present in the space, and you are able to offer a full-time salary with benefits, an in-house admin is likely the right choice. When deciding on a new administrative hire, it is important to consider the needs of your business, as well as the ways in which you or your team operate best. Unlike full-time admins who work on-site, virtual assistants are generally remote contractors and can be hired on a part-time basis.

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One way to free up valuable time is to hire a virtual assistant.

Leverage is key, and success comes when you focus your time appropriately to achieve the greatest impact, as outlined in Gary Keller’s The Millionaire Real Estate Agent. But you don’t have to – and you shouldn’t – go at it alone.

Sometimes, your to-do list can feel downright overwhelming. If you’re like most agents, tasks like lead gen, answering phone calls, and responding to emails keep you more than busy.